Finding the right event venue is a must when it comes to planning a successful event. You need to do some research on the place so you can determine whether or not it is indeed what you want or need. The last thing you want is to be surprised by fees or rules you didn’t know of until the day itself. As you probably know, there are lots of things to consider when renting a venue, from setup and cleanup times to energy fees to room lighting and more. Before you start looking for prospective venues for your upcoming event, keep the following in mind:
First of all, have a clear idea of how many people will be going, what room setup you’re aiming for, what time the event will be held, and how much you’re willing to spend. When you know your needs against your wants, it will be easier to decide which things you can give up if necessary.
Research Prior to Visit
If you’re in search of an event venue, you can enjoy time and energy savings simply by doing it on the Internet and making a few calls on the phone. In this initial part of your research, you can learn so much about the location you’re eyeing – availability, decor or appearance, cost, and so on. You have to know what questions to ask, and you need to write them down to make sure you don’t forget anything.
Here are some you might consider:Below are a few that you may consider:The following are some that you might consider: Do you have space that can accommodate this estimated number of attendees? Are you available on this date? How much do we pay for the room? Do you have a minimum spending requirement for food and beverage? Can I view your menu online or can you email it to me? Are there windows in the room to allow natural lighting (or whatever in particular you need)?
Once you have done your initial research, pick at least three of your best options and set up a visit with every one of them. You don’t have to stay too long, but you should allot at least an hour for a thorough inspection. This is exactly why you need to do your online research and phone calls first. Personal visits don’t only take up your time, but they cost you some too.
Besides a venue having everything that you need for your event, you should also ensure that the neighborhood will be safe for everyone. Take time to drive around and get a vibe of the area. This is also a perfect opportunity for you to check out the shops, restaurants or entertainment areas that are nearby. As much as possible, you’d like the place to be as safe and convenient for everyone who will be at your event.